Meeting documents

Present

THE MAYOR – Councillor Peter Clark

Councillors Ali, Allcock, Armitage, Bainbridge, Barker, J Briggs, Mrs Bromby, Bunyan, Carlile, Collinson, Davison, Eckhardt, Ellerby, England, Evison, L Foster, T Foster, Glover, Godfrey, Gosling, Grant, Jawaid, Kataria, Marper, Ogg, Oldfield, O’Sullivan, Poole, Mrs Redfern, Robinson, Rowson, C Sherwood, N Sherwood, Swift, K Vickers, P Vickers, Waltham, Wardle, Wells, Whiteley and Wilson.

The council met at The Civic Centre, Ashby Road, Scunthorpe.

2276 MAYOR’S REMARKS – The Mayor welcomed fellow councillors, officers and members of the public to the meeting. He outlined some of the highlights of his year of office and said that it had been a great honour and privilege to represent North Lincolnshire. He reported that 34,050 had been raised for his charity and he presented a cheque to When You Wish Upon A Star for that sum.

2277 ELECTION OF MAYOR – Following the opening remarks made by Councillor Clark, the council proceeded to elect a Mayor.

Moved by Councillor England and seconded by Councillor Poole –

That Councillor Trevor Foster be elected Mayor of North Lincolnshire Council for the ensuing year until his successor becomes entitled to act as Mayor.

Motion Carried

Councillor Foster then made a declaration of acceptance of office in accordance with Section 83 of the Local Government Act 1972.

At this point Councillor Foster took the chair.

Councillor Foster then expressed his thanks to the council for his appointment and spoke of his hopes for his year in office.

2278 VOTE OF THANKS TO RETIRING MAYOR – Moved by Councillor Mrs Redfern and seconded by Councillor L Foster –

That the council expresses to Councillor Peter Clark sincere thanks for the most able way in which he has carried out the duties of Mayor of the council during the past year.

Motion Carried

2279 APPOINTMENT OF DEPUTY MAYOR – The council proceeded to the appointment of a Deputy Mayor –

Moved by Councillor Marper and seconded by Councillor Ogg –

That Councillor Helen Rowson be appointed Deputy Mayor of North Lincolnshire Council for the ensuing year.

Motion Carried

Councillor Rowson then made a declaration of acceptance of office in accordance with Section 83 of the Local Government Act 1972.

2280 MEETINGS OF THE COUNCIL 2014/2015 –

Moved by Councillor England and seconded by Councillor Mrs Redfern –

That meetings of the council be held at the time indicated on the following dates –

Tuesday 15 July 2014 – 5.00 p.m.
Thursday 11 December 2014 – 2.00 p.m.
Tuesday 24 February 2015 – 5.00 p.m.
Tuesday 26 May 2015 – 10.30 a.m. (Annual Meeting)

2281 NOTIFICATION OF GROUP LEADERS AND SECRETARIES – The Chief Executive reported the following notifications in relation to the appointment of Group Leaders, Specified Representatives (Deputy Leader) and Secretaries.

Resolved – That the report be noted.

2282 NUMBER OF MEMBERS TO BE APPOINTED TO THE CABINET – Moved by Councillor Mrs Redfern and seconded by Councillor Briggs –

That six members be the Executive and that the under mentioned members be appointed to the cabinet as shown –

Motion Carried

2283 (1) LOCAL GOVERNMENT AND HOUSING ACT 1989 – POLITICAL BALANCE – Having regard to the report of the Director of Policy and Resources entitled “Local Government and Housing Act 1989 – Political Balance” the representation of the different political groups on each committee/panel was reviewed.

Moved by Councillor Mrs Redfern and seconded by Councillor Briggs –

That committees/panels and key outside bodies be appointed until the date of the annual meeting of the council in 2015 or such earlier date as may be determined from time to time by the council, and the number of members be as shown.

Motion Carried

2284 MEMBERSHIP OF COMMITTEES/PANELS – Moved by Councillor Mrs Redfern and seconded by Councillor Briggs –

That the membership of committees/panels be as follows:-

PLANNING COMMITTEE (10 Members)

LICENSING COMMITTEE (15 Members)

STANDARDS COMMITTEE (7 Members)

APPEALS COMMITTEE (3 Members)

Membership of appeals committees to deal with individual cases to be appointed as required from eligible members as set out below -

AUDIT COMMITTEE (7 Members)

PEOPLE SCRUTINY PANEL (5 members)

PLACES SCRUTINY PANEL (5 members)

CORPORATE SCRUTINY PANEL (5 members)

HEALTH SCRUTINY PANEL (5 members)

Note: The Church representatives and the Parent Governor representatives are entitled to attend meetings dealing with education issues. Parent governor representatives will be entitled to substitute for one another as and when required.

HEALTH AND WELLBEING BOARD (1 member)

Motion Carried

2285 APPOINTMENT OF CHAIRMEN AND VICE CHAIRMEN OF COMMITTEES/PANELS –

To be moved by Councillor Liz Redfern and seconded by Councillor John Briggs

That Chairmen and Vice-Chairmen of Committees/Panels be appointed as follows:-

Motion Carried

2286 APPOINTMENT OF LEAD MEMBERS – Moved by Councillor Mrs Redfern and seconded by Councillor Briggs –

That Lead Members be appointed as follows –

Councillor Ron Allcock – Flooding and Drainage

Councillor Peter Clark – Children and Adults

Councillor Jonathan Evison – Corporate and Community

Councillor Ralph Ogg – Highways

Councillor David Robinson – Sport and Leisure

Councillor David Wells – Finance and Procurement

Councillor John Wardle – Regeneration

Councillor Ivan Glover – Asset Management and Culture

Motion Carried

2287 (2) CONSTITUTION – Members had before them a report by the Director of Policy and Resources outlining proposed amendments to the Constitution to facilitate changes to the council’s working arrangements.

The amendments necessary to facilitate these changes were set out in the report and the accompanying appendices.

Moved by Councillor England and seconded by Councillor Mrs Redfern –

That the recommendations detailed in the report and appendices be approved and adopted and the Constitution be amended and where appropriate re-numbered accordingly.

Motion Carried

2288 (3) PROPOSED CHANGES TO CONTRACT PROCEDURE RULES (CPRs) – Members had before them a report by the Director of Policy and Resources setting out proposed changes to the Council’s Contract Procedure Rules (CPRs).

Moved by Councillor England and seconded by Councillor Mrs Redfern –

(a) That the proposed changes to CPRs be approved, and (b) that the Director of Policy and Resources in consultation with the Cabinet member for Policy and Resource be authorised to amend the CPRs to reflect changes necessary to comply with EU Directive 2014/23/EU and 2014/24/EU when these are implemented in the UK.

Motion Carried

2289 (4) MEMBERS’ ALLOWANCES – Members had before them a report of the Director of Policy and Resources with the attached report of the Elected Members’ Remuneration Panel for 2014/2015. The council was asked to consider the contents of the report with a view to approving a revised scheme of members’ allowances for 2014/2015.

Each year the council was required to make an annual scheme for members’ allowances based on advice from the Elected Members Independent Remuneration Panel. This was the fifteenth year that the panel had considered members’ allowances. The panel consisted of members representing the multi-faith community, the voluntary sector and business communities. The detailed report of the panel was attached as an appendix to the Director’s report and the report itself contained a number of recommendations.

Moved by Councillor England and seconded by Mrs Redfern –

(a) That the panel be thanked for its report, and (b) that the current Members’ Allowance Scheme attached as an appendix to the report be retained for 2014/2015.

MEMBERS ALLOWANCES APPROVED SCHEME 2014/2015

APPENDIX A

APPENDIX B
(1) Mileage Rates

Travel to be paid at the following approved Her Majesty’s Revenue and Custom (HMRC) rates –

Cars – 45p per mile

Motorcycles – 24p per mile

An additional 5p per mile can be claimed in respect of each passenger carried to whom a travelling allowance would otherwise be paid.

A maximum of 5,000 miles has been set as eligible for claim.

In addition, the actual cost of tolls, ferries and parking fees may be claimed. Receipts, must be provided. Discounted Humber Bridge tickets are available from the Political Group Offices and should be used.

(2) Public Transport

If you are using public transport for journeys out of the council’s area you may use standard class travel only. Wherever possible travel arrangements should be pre-booked in advance in order to allow better access to discounts. Only as a last resort should warrants for rail travel be used. These can be obtained through the group office. Receipts or used tickets (train tickets tube fare tickets etc) should be retained and produced as receipts. The reimbursement of public transport costs is not taxable or subject to NI contributions.

(3) Hired transport

If you wish to hire a vehicle, please contact your group PA who will ensure that the best possible rates are obtained.

(4) Bicycle – Travel to be paid at the approved HMRC rate of 20p per mile.

(5) Subsistence

Subsistence allowances will no longer be included in the member allowance scheme and members will not therefore be able to claim for lunch or dinner.

(6) Overnight rates

Actuals, claimed to a maximum of

Accommodation should be pre booked by group office staff in order for the council to reclaim VAT and take advantage of discounts.

At the request of members and in accordance with Procedure Rule 1.23(d) the names of members voting for, against and abstaining from the motion are as follows –

FOR: Councillors Allcock, Briggs, Mrs Bromby, Bunyan, Clark, Eckhardt, England, Evison, T Foster, Glover, Marper, Ogg, Poole, Mrs Redfern, Robinson, Rowson, C Sherwood, N Sherwood, K Vickers, P Vickers, Waltham, Wardle and Wells.

AGAINST: Nil

ABSTAINING: Councillors Ali, Armitage, Bainbridge, Barker, Carlile, Collinson, Ellerby, L Foster, Godfrey, Gosling, Grant, Jawaid, Kataria, Oldfield, O’Sullivan, Swift, Whiteley and Wilson.

Motion Carried

2290 (5) TIMETABLE OF MEETINGS 2014/2015 – The Director of Policy and Resources submitted a proposed timetable of meetings for 2014/2015.

Moved by Councillor England and seconded by Councillor Mrs Redfern –

That the timetable of meetings for 2013/2014 be approved and adopted, subject to the People Scrutiny Panel meeting on Tuesdays.

Motion Carried